Who can take a lesson
Decide whether a lesson needs a personal invitation, a verified email, an identification, or nothing.
In Lesson settings → Access → Who can take it, choose who can take the lesson. In the Lessons list you can also change it without opening the lesson: right-click a lesson → Access, or select several lessons or folders and use Access in the selection bar.
| Option | Without a personal link | With a personal link |
|---|---|---|
| Assigned learners (default) | Only a message that the lesson needs an invitation. Hidden from your public page. | Starts right away under the learner's name. |
| Verified email | Learners enter their email, get a 6-digit code and type it in. The lesson then runs under their name. | Starts right away. |
| Name and email | Learners enter their name and email first. | Starts right away. |
| Anyone with the link | Anyone can take it without signing in; results are anonymous. | Starts right away and is tracked by name. |
A learner with a personal link from Share or a sequence can always take the lesson.
Which one to choose
- Assigned learners — internal training where you need to know exactly who completed it.
- Verified email — a lesson on a poster or a slide with a QR code where you still want results by name. Works well for people who are already in your register, and with Self sign-up also for new colleagues.
- Name and email — documented training on a shared device (for example a tablet at the reception) or for people outside your register. The entered email isn't verified and isn't matched with your learner register.
- Anyone with the link — public content, marketing, events.
Verifying the email
- The learner opens the lesson (for example by scanning its QR code) and enters their email.
- They get an email with a 6-digit code. The code works once and expires in 10 minutes.
- They type the code on the same page and the lesson starts. Their results, points and badges are saved under their name, just like with a personal link. Lessons they start this way also appear on their My overview page.
The browser remembers the learner for 180 days, so the next lesson of your account with this setting starts without a code. On a shared device, Not …? under the start button forgets them and asks for an email again.
A lesson opened this way has no deadline and no reminders — it isn't assigned. In lesson results such attempts are marked Verified email.
Who gets a code
Set it in Learner experience → Self sign-up (account owners only):
- Only people already in Learners (default) — the code goes only to active learners in your register.
- Also new people with an email from these domains — for example
company.com. Someone with such an email who isn't in your register yet confirms the code, enters their first and last name and is added to Learners with the Self sign-up label. They count toward your plan's learner limit. A sequence that starts for every new learner starts for them too.
Anyone else gets an email saying they don't have access to your lessons, with your reply address. The lesson page always looks the same, so nobody can find out who is in your register. Deactivated learners don't get a code.
Your public page
Your account has a public page that lists published lessons open to everyone (lessons with Assigned learners are left out). Its address is set in Web address.