Learners
The people who take your lessons — no account or password needed.
Learners in the left menu lists everyone in your account's learner register. Learners are shared by all spaces of the account. Editors and owners can manage them.
Inviting your people
The quickest way to start: click Invite learners, paste your people's emails and they get a welcome message from your company. See Inviting learners.
Adding a learner
Click Add learner and fill in:
- First name, Last name and Email (required),
- Phone — needed for SMS,
- Job title, Team, Location,
- Date of hire — available as the
{hire_date}variable in invitations, - Language — see Learner's language,
- External ID — the ID from your HR system or LMS.
To add many learners at once, import them from Excel or Slack.
Learner's language
Language sets the language the learner sees MiniSlide in: the buttons and texts of the lesson player, invitations, reminders, the welcome message and their My overview page. The lesson content itself — the cards — stays in the language of the lesson. With Same as the lesson (the default), everything follows the language of the lesson, as before.
Your own invitation text is sent exactly as you wrote it. When you leave the message empty, the default text is in each learner's language.
Addressing learners by name
In some languages the first name changes when you address someone — in Czech you write “Ahoj Martine”, not “Ahoj Martin”. MiniSlide AI works out this form (the vocative) for every learner in their language, and MiniSlide uses it in greetings on the My overview page, in reminders and challenge messages, and in the {first_name_vocative} variable of invitations. In languages that don't change names, it is simply the first name.
The Vocative column in the learner list and the learner's Details show the form for each learner. If it's not right, click it in the list, type the correct form and press Enter — or change it in ⋯ → Edit (the form from MiniSlide AI is shown greyed out in the empty field). It's then marked edited. Clear it to go back to the form from MiniSlide AI. The column appears when some of your learners get messages in a language that changes names (for example Czech, Polish, Ukrainian, Croatian or Lithuanian).
Personal links
Every learner has a personal link that is included in every lesson you share with them. Opening a lesson through it starts it under the learner's name, so their results are recorded — no sign-in needed.
Personal links are short, so they fit well in a text message or a chat: for example https://courses.example.com/go/k7Hq2xM9pAb3Rt1, or https://minislide.app/go/… if your account has no custom domain. Links sent before keep working.
Each learner also has a My overview page with all lessons assigned to them.
Resend invitation in the learner's menu sends them the welcome message again.
If a personal link got to someone else, choose Reset link in the learner's menu. Links sent so far — and the old My overview page address — stop working; share the lesson again to send the new link.
When someone leaves your company
Choose Deactivate in the learner's menu, or select several learners and click Deactivate… above the list. Before you confirm, MiniSlide tells you what will stop. Once a learner is deactivated:
- Their personal links stop working right away. That includes links in emails, Slack messages, text messages, QR codes and their My overview page, even if someone forwarded them. Opening one shows that the link is no longer valid. The Send me my link form on the My overview page doesn't send them anything either.
- Nothing more is sent to them: no invitations, sequence lessons, reminders or challenge messages. Sequences they were in stop (the learner's Sequences tab shows Stopped), and no sequence adds them again: not a new group, a completed lesson or Add to sequence.
- They don't count toward your plan's learner limit.
- Their history stays: results, points and badges. In Results they have a Deactivated label and they don't show up as Overdue.
Deactivated learners are hidden from the learner list, from Share and from the leaderboard. To see them, set Show above the list to Deactivated or All learners.
To bring someone back, choose Reactivate in their menu or select them and click Reactivate. They count toward the learner limit again. Reminders about lessons they haven't finished start again under the usual reminder rules — reminders already sent count, so at most one summary arrives on the next working day and nothing missed in the meantime is caught up. The sequences they were in don't start again and challenges stay expired. They also have a new personal link, so share a lesson or use Resend invitation to send it.
If you import from Excel a deactivated learner's email, their details are updated but they stay deactivated.
Removing a learner
Remove in the learner's menu deletes them from the register for good. Their personal links stop working, and their assignments, sequences, points and badges are deleted. Their results stay in the lessons, but they are no longer linked to the learner. If someone just left your company, use Deactivate… instead.
Finding learners
Search by name, email, phone, job title, team or location. Filter by group, by status of their lessons, by quiz score, by when lessons were assigned or by Language (Same as the lesson shows learners without a language of their own). The Overdue card shows learners with a lesson past its deadline. Select learners to:
- Assign a lesson…
- Add to group…
- Add to sequence…
- Deactivate / Reactivate
The learner list
For each learner you see their language, the vocative of their first name (when it applies), their groups, when they were added, the lessons shared with them, their last activity and the time they spent in lessons (counted only while the lesson was open and the learner was active). With gamification on, you also see each learner's Points, Streak and Badges — the three newest badges, with +N for the rest (hover to see their names).
Learners who added themselves through Self sign-up have the Self sign-up label next to their name.
Personal data
Names, emails and phone numbers of learners are personal data. Keep only learners you need. An account owner can delete an individual result in a lesson's Results.